of customers buy from the first responder
If your reply comes hours later, the job is usually already gone — speed wins more deals than discounts do.
Lead response research, B2C services
AI automation for service businesses
Your business answers in 8 seconds. Even at 2 AM.
TaskFlowOps builds AI assistants and custom automations that reply to every lead instantly, book jobs on your calendar, and handle the busywork — so you stop losing customers to whoever answers first.
PCn8AI
Built for cleaning, home services & local businesses · English & Spanish
workflow: lead-to-booking
RUNNING
Built on tools you can trust
- Claude AI
- n8n
- WhatsApp Business
- Notion
- Google Workspace
- Airtable
The problem
Every slow reply is a job your competitor just booked.
Service businesses don't lose leads because of price. They lose them because nobody answered fast enough.
a week lost to repetitive admin
Answering the same questions, copying data between apps, chasing confirmations. Hours you should spend growing the business.
Typical owner-operator workloadis when your leads actually message you
Nights, weekends, holidays. An AI assistant doesn't sleep, doesn't forget, and never leaves a message on read.
After-hours inquiries are real revenue
What we build
Productized automations. Fixed price. Live fast.
No vague consulting retainers. You pick a system, we build it, you watch it work.
AI WhatsApp Assistant
A trained assistant that answers your customers on WhatsApp like your best employee would.
- Replies in seconds, 24/7, in English or Spanish
- Qualifies leads and gives instant quotes
- Books appointments on your calendar
- Escalates to a human when it should
Email Triage Agent
An AI agent that reads, sorts, and drafts replies for your inbox before you even open it.
- Classifies every email by priority and type
- Drafts replies in your voice for approval
- Flags urgent customers instantly
- Daily digest of what actually matters
Custom Ops Automations
Tailored n8n workflows that connect your tools and remove manual work from your operation.
- CRM, invoicing & scheduling sync
- Review requests & follow-up sequences
- Reports delivered automatically
- Built on your stack — you own everything
The process
From first call to running system in two weeks.
A simple, transparent process. You always know what's happening and what's next.
Free automation audit
A 30-minute call where we map how leads and tasks flow through your business today, and find the 2–3 automations with the biggest payoff. You get the plan whether you hire us or not.
Day 1 · 30 min · freeWe build & you test
We build your system, train the AI on your services, pricing and tone, and you test it like a real customer. We iterate until it sounds like you on your best day.
Days 2–12 · zero work on your sideGo live, fully supported
Your system goes live with monitoring, a simple dashboard, and 30 days of included support and adjustments. After that, we only stay involved if you want us to.
Day 14 · 30-day support included
Case study · Residential cleaning, Indiana (USA)
"Everything that used to live in my head — clients, schedules, follow-ups — now lives in one system that runs itself."Owner, residential cleaning company · ~100 active customers
1operations command center replacing scattered notes, texts and spreadsheets
100+customers organized with status, history and follow-ups in one view
8saverage first response to a new inquiry with an AI assistant on duty
0leads left on read since going live — every message gets an answer
Pricing
Clear pricing. No retainers required.
One-time build fee, you own the system. Optional care plan if you want us to keep improving it.
Starter Automation
For one painful, repetitive process
$497 one-time
single workflow · e.g. email triage
- 1 custom automation, built & deployed
- Connected to your existing tools
- Documentation in plain English
- 14 days of post-launch support
AI Assistant System
For businesses losing leads to slow replies
$1,497 one-time
WhatsApp or email · fully trained
- AI assistant trained on your business
- Instant quotes & appointment booking
- Human handoff & owner notifications
- Simple dashboard to see every conversation
- 30 days of support & tuning included
Ops Engine
For owners ready to automate the whole back office
$2,997+ scoped
multi-workflow system · command center
- AI assistant + 3–5 connected automations
- Operations command center (Notion/Airtable)
- Reporting delivered to you automatically
- 60 days of support & optimization
- Optional monthly care plan after launch
📊 Do the math: a part-time admin costs $800+ every month, forever. The AI Assistant System is $1,497 once — it pays for itself in under 8 weeks, works nights and weekends, and never calls in sick.
🛡 The TaskFlowOps guarantee: if your system isn't live and working as scoped within the agreed timeline, we keep working at no extra cost until it is.
Questions
Everything owners ask before saying yes.
Will the AI sound robotic to my customers?
No — and this is the part we obsess over. The assistant is trained on your actual services, prices, policies and tone of voice. Before launch, you test it yourself and we adjust until it sounds like your best employee on a good day. It also knows when to stop and hand the conversation to a human.
I'm not technical at all. Is that a problem?
That's exactly who we build for. You don't touch any code or settings. We handle the entire setup, you get a simple view of what the system is doing, and the documentation is written in plain English — not engineer-speak.
What tools do I need to already have?
Usually just what you have today: a WhatsApp Business number or a Gmail/Google Workspace account, and a calendar. We connect to your existing tools (CRMs, Notion, Airtable, invoicing apps) rather than forcing you onto new ones.
Do I own the system, or am I renting it from you?
You own it. The workflows, the accounts, the data — everything runs on infrastructure under your control. If we part ways tomorrow, your system keeps running. The optional care plan exists for owners who want ongoing improvements, not as a hostage fee.
How fast can this realistically be live?
A single automation: about 10 days. A full AI assistant: about 14 days from our first call, including your testing time. Larger ops systems are scoped individually, but we always commit to a timeline in writing — and our guarantee backs it.
Does it work in Spanish and English?
Yes, natively in both. The assistant detects the customer's language and answers accordingly — a big advantage if you serve bilingual communities.
What happens after the free audit if I don't hire you?
You keep the audit. You'll walk away with a written map of the 2–3 automations that would save you the most time and money. No pressure, no spam sequence — if it's a fit, you'll know.
Limited build slots each month
Find out what 10 hours a week back feels like.
Book your free 30-minute automation audit. No commitment — the plan is yours to keep either way.
- A map of where your business leaks time and leads
- The 2–3 automations with the biggest payoff, prioritized
- A written plan you can act on — with or without us
Request your free audit
Takes 30 seconds. We reply within 1 business day.
Please add your name and how to reach you so we can get back to you.
Prefer to chat? Message us on WhatsApp
No spam. No pressure. English o Español.